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Email Journal Migration

Regulated industries and organizations with legal discovery requirements have traditionally used third-party email journaling solutions, such as Enterprise Vault journaling, to meet their needs. However, with the mass adoption of Microsoft 365, there’s a growing desire to ‘bring data home’ and migrate journal archives to the Microsoft cloud.

Our specialist team of email journal migration experts can help you upgrade the eDiscovery experience by migrating journal archives to Exchange Online, ensuring cloud connectivity for compliance data.

Quest has a pedigree for planning and executing some of the largest Office 365 migration projects in the world. Our unique combination of powerful software and experienced delivery team can help you modernize the use of legacy archives in your organization.

Why Email Archiving Solutions Exist and How To Migrate Off of Them 11:00

Why Email Archiving Solutions Exist and How To Migrate Off of Them

Evolution of Email Journaling

Evolution of Email Journaling

While the classic Exchange journal mailbox served as a standalone repository for org-wide communication records, there is no equivalent in Office 365, with email data now retained and audited at the user level. However, this effectively means legacy journal archives are incompatible with the cloud, so how do you migrate the data while conforming to Microsoft’s new model?
Journal Archive Migration Options

Journal Archive Migration Options

Quest offers two email journal migration options, each fully compliant, and both ensure the 100% preservation of email content. The Journal Transformation option takes every single email exported from a journal archive and places it into every sender/recipient on the email in a hidden portion of the user’s mailbox. And the Virtual Journal option involves splitting the journal archive over multiple mailboxes in Office 365.
Journal Transformation

Journal Transformation

Our innovative migration method means analyzing each item in a journal archive and inserting copies of relevant messages into each mailbox associated with it. Essentially, this approach presents the data as if Microsoft 365 had captured it originally, allowing you to simplify critical data governance and comply with email retention regulations via in-place storage hidden from end-users.


  1. Advanced recipient management: Identification, filtering, cleansing, reporting and mapping at enormous scale
  2. Automation: User enablement, ‘Alternate address’ awareness, quota sensitivity
  3. Live user management: ‘Newly departed’ users, Change of address, Mailbox reporting
  4. Leaver management: Identify and migrate data for departed employees, automatic provisioning of target mailboxes for leavers covering all in-scope journal archives
  5. Consolidation: Merges multiple journals and journal formats into a modern Office 365 Data Governance model

Email Journal Migration Services

Journals can contain data spanning several years, potentially encompassing billions of messages. Transformation projects require the process and review of every address associated with every message in your environment so that a copy can be written to all appropriate mailboxes. If you’re embarking on an email journal migration, you need to partner with a vendor who understands and can resolve these challenges head-on.
Benefits of Migration Services

Benefits of Migration Services

The fast, flexible and highly automated email journal migration service from Quest enables selective migrations – typically for users on legal hold.


  • Migrate data according to business requirements
  • Ingest messages into the user mailboxes and not into separate mailboxes
  • Access comprehensive reporting on all data related to the project
  • Recreate corrupt or lost user data from the journal archives
  • Preserve the Chain of Custody
Benefits of Native Office 365 Data Governance

Benefits of Native Office 365 Data Governance

By transforming your journal archive and moving toward Office 365 Data Governance, you’ll benefit from lower costs, increased security and reduced complexity.

With Office 365, you’re already paying for in-place archiving, Exchange Online litigation hold and eDiscovery, so maintaining an on-premises journal archive is largely unnecessary. All information can be stored within one ecosystem, making for easier legal searches and a more robust chain of custody. Security is continuously applied, and consolidated records management ensures defensible deletions are easier to prove.

Transform Enterprise Vault Journaling

Transform Enterprise Vault Journaling

Enterprise Vault journaling prevailed in the days of on-premise data, but cloud-based email journaling is effectively achieved by transforming your legacy data and moving it to Office 365.

Migrating away from on-premise email journaling solutions will free your IT team from the burden of eDiscovery searches across email data. Still, until you give your compliance team a solution that works, they’ll inevitably get roped in.

Email journal migrations are complicated, time-consuming, and the right option for your organization must take into account the current and future requirements for your data. Rather than this purely being a technical IT project, you need input from other key stakeholders in your business. We can help you present the options as you decide the best course of action.

Quadrotech Managed Migration Services

Quadrotech has hundreds of TBs of email journal migration experience, and our services are offered on a ‘fixed cost, fixed outcome’ approach so you know exactly what to expect. To discuss your project and the different approaches to Microsoft 365 journaling, please contact our specialist team.

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Modernize journaling with the Quadrotech journal archive migration service.