Journal Archive Migration

Migrate Email Journaling to Microsoft

Regulated industries and organizations with legal discovery requirements have traditionally used third-party email journaling solutions, such as Enterprise Vault journaling, to meet their needs. However, with the mass adoption of Office 365, there’s a growing desire to ‘bring data home’ and migrate journal archives to the Microsoft cloud.

Our specialist team of journal migration experts can help you upgrade the eDiscovery experience by migrating journal archives to Exchange Online, ensuring cloud connectivity for compliance data.

Quadrotech has a pedigree for planning and executing some of the largest Office 365 migration projects in the world. Our unique combination of powerful software and experienced delivery team can help you modernize the use of legacy archives in your organization.

The Evolution of Email Journaling

While the classic Exchange journal mailbox served as a standalone repository for org-wide communication records, there is no equivalent in Office 365, with email data now retained and audited at the user level.

However, this effectively means legacy journal archives are incompatible with the cloud, so how do you migrate the data while conforming to Microsoft’s new model?

You have two options, and both ensure 100% preservation of email content:

Journal Commander

Transformation has added complexities compared to journal splitting or migrating email archives, which is why we created Journal Commander to address these specific challenges.

Transformation

Our innovative migration method means analyzing each item in a journal archive and inserting copies of relevant messages into each mailbox associated with it.

Essentially, this approach presents the data as if Office 365 had captured it originally, allowing you to simplify critical data governance and comply with email retention regulations via in-place storage hidden from end-users.

Transformation features include:

  • Advanced recipient management: Identification, filtering, cleansing, reporting, and mapping at enormous scale
  • Automation: User enablement, ‘Alternate address’ awareness, Quota sensitivity
  • Live user management: ‘Newly departed’ users, Change of address, Mailbox reporting
  • Leaver management: Identify and migrate data for departed custodians, automatic provisioning of target mailboxes for leavers covering all in-scope journal archives
  • Consolidation: Merges multiple journals and journal formats into a modern Office 365 Data Governance model

Journals can contain data spanning several years, potentially encompassing billions of messages. Transformation projects require the process and review of every address associated with every message in your environment so that a copy can be written to all appropriate mailboxes.

If you’re embarking on a journal archive migration, you need to partner with a vendor who understands and can resolve these challenges head-on.

Enterprise Vault Journaling to Office 365 journaling with Journal Commander

Quadrotech’s fast, flexible, and highly automated journal archive transformation software enables selective migrations – typically for users on legal hold. The modular architecture is licensed per TB, and allows:

  • Data to be migrated according to business requirements
  • Deliver/ingest messages to user mailboxes in the same way as Exchange or Office 365 modules in regular migrations, rather than to a separate mailbox
  • Comprehensive reporting on all data related to the project
  • If a user’s data becomes corrupt or lost, journal archives can be used to recreate the user’s data
  • Preservation of Chain of Custody

 

Benefits of Native Data Governance

By transforming your journal archive and moving toward Office 365 Data Governance, you’ll benefit from lower costs, increased security, and reduced complexity.

With Office 365, you’re already paying for in-place archiving, Exchange Online litigation hold, and eDiscovery, so maintaining an on-prem journal archive is largely unnecessary. All information can be stored within one ecosystem, making for easier legal searches and a more robust chain of custody.

Security is continuously applied, and consolidated records management ensures defensible deletions are easier to prove.

The post-migration advantages include:

  • Costs: Reduced complexity, software, and infrastructure while meeting the same compliance requirements
  • Consistency: Retention and discovery practices are consistent across workloads
  • Scalability/Speed: No limitations exist on the number of mailboxes or sites you can include in a search
  • Security: Data remains ‘in-place’ subject to Office 365 security and auditing model 

Transform Enterprise Vault Journaling

Enterprise Vault journaling prevailed in the days of on-prem data, but cloud-based email journaling is effectively achieved by transforming your legacy data and moving it to Office 365.

Migrating away from on-prem email journaling solutions will free your IT team from the burden of eDiscovery searches across email data. Still, until you give your compliance team a solution that works, they’ll inevitably get roped in.

Journal archive migrations are complicated, time-consuming, and the right option for your organization must consider the current and future requirements for your data. Rather than this purely being a technical IT project, you need input from other key stakeholders in your business. We can help you present the options as you decide the best course of action.

Quadrotech has hundreds of TBs of journal migration experience, and our services are offered on a ‘fixed cost, fixed outcome’ approach so you know exactly what to expect. To discuss your project and the different approaches to Office 365 journaling, please contact our specialist team.