Office 365 License Management
When it comes to Office 365 license management, organizations face two costly challenges:
- Over-purchasing: Your total number of licenses exceeds the number assigned.
- Under-utilization: Poor user adoption means assigned licenses go untouched.
Over-purchasing consumes cash that could be better spent elsewhere, and under-utilization defeats the purpose of investment, which is to improve user productivity. Tackling these challenges requires effective Office 365 license management and user adoption strategies that need to be based on solid data. In turn, a data-driven approach requires the right toolset to gather, present and make use of this information.
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How costly is poor Office 365 license management?
Examining our Quadrotech Nova database, we found shocking figures that highlight the true extent of the Office 365 license management problem. If we take the Office 365 E3 license as a good indicator of standard cost, this presents a substantial opportunity to right-size licensing.
3.4 M
O365 users analyzed
18%
Unused licenses
$150K
Avg. E3 license cost wasted
Office 365 License Lifecycle Management
Office 365 License Reporting
The fully itemized license reports in Quadrotech Nova detect unused and incorrectly assigned Office 365 licenses. Use this to optimize your license spend and highlight where to downgrade, reassign or encourage adoption.
Quadrotech Nova combines Office 365 usage reporting from across multiple sources (Teams, OneDrive, SharePoint Online, etc.) with an extensive charting library, enabling you to visualize your license usage and allocations in timeline views, charts and more.
Granular, line of business views are enabled by Virtual Business Boundaries, which define the scope of what information individuals can see.
Delegation and Policy Management
License policies enable you to delegate the function of applying Office 365 licenses, and to automate by policy. The policy can be set on Active Directory Groups or, for cloud-only implementations, you can create virtual Organizational Units and assign licenses accordingly.
Delegation enables the assignment of licenses to be pushed down to administrators or even department managers to allocate licenses to their teams according to the needs of their department, resulting in less license wastage.
As an example, a delegated manager can be given a quota of Microsoft PowerBI Pro, Visio and Project licenses. When a request is made for a license, the manager (or license administrator) would apply the appropriate license and that would be removed from their quota.
Internal Billing
Many organizations struggle to align their licensing costs with business units due to the large amount of manual work involved in producing the reports. This hampers the ability to deliver effective internal billing.
Quadrotech Nova license reports extract the data needed to run internal billing by reporting on details such as license type, business unit, company, country, and manager. This enables you to define or refine your chargeback model and bill by Line of Business or User Group as required.