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Automatically add email disclaimers in Office 365 using Transport Rules

Organizations in highly regulated industries often require all emails sent from the company to contain a specially crafted disclaimer.

This guide will show you how to configure this in Office 365 using Transport Rules. We will go through the following steps:

  • Adding a Transport Rule
  • Creating a default disclaimer
  • Adding different disclaimers for different users
  • Applying the rule to members of a Distribution Group
  • Ordering the rules so that the highest ordered applies when there is a conflict
  • Customizing the disclaimers based on Active Directory attributes