Public folder analysis and migration to Office 365

The problem with legacy public folders

Exchange public folders have been around for over 20 years, but the feature has been ‘de-emphasized’ since 2006, and there are various functional and administrative limitations which make public folders extremely difficult to manage.

  • They’re old, so they don’t have modern collaboration, versioning, or compliance capabilities.
  • They’re out of control. End users can create them whenever they like – with no admin intervention required, so they’re difficult to govern.
  • They’re unpredictable. Public folders can be used for different functions, and therefore hold a range of data types. This means that any migration, eradication, or clean-up project cannot (and should not) be standardized in its approach.

Tackling a tangled web of legacy public folders, and don’t know where to start?

Download our free eBook: The Complete Guide to Eradicating Public Folders

There are plenty of modern services in Office 365 which offer better collaboration features, superior functionality, and comprehensive management. The issue is: How do you clean up your legacy data, and migrate it into a new platform, and (just as importantly), where should it go?

The solution

You need to begin by analyzing your public folder hierarchy to see exactly what’s in there. Over the years, public folder hierarchies can become a tangled mess of content, some outdated, some abandoned – if you use a ‘lift and shift’ approach and move everything, you’re not solving the problem, you’re simply moving it to a new location.

Our public folder migration solution conducts detailed analysis of your public folder hierarchies in order to categorize the contents and migrate the data more intelligently. The tool can suggest where the data should be moved, and automatically provision the targets required in Office 365 (Groups, shared mailboxes, modern public folders, etc.)

Key advantages of migrating legacy public folder data using our solution

Rediscover and manage critical business information.

Extricate your data and processes from public folders and you can begin to leverage the collaborative features and services available in Office 365, like Groups or modern public folders.

Migrate what you need, clean up and archive what you don’t.

Automation increases speed by removing the need for manual reconciliation of folder structures and hierarchies.

Enterprise Vault shortcuts can be discovered and reconnected as part of the public folder migration process.

Intelligent analysis and migration of legacy public folders into Office 365

whois: Andy White Freelance WordPress Developer London