Migrate Your Public Folder Data to the Most Suitable Target

What’s the Problem with Public Folders?

Exchange public folders have been used to share and collaborate for over 20 years, but the feature has been de-emphasised for some time now, and public folders have various functional and administrative limitations which make them difficult to manage. There are plenty of modern services which offer better collaboration features, superior functionality, and comprehensive management. Public Folder Shuttle migrates legacy data into the most appropriate target in Office 365, the solution enables organizations to bring their public folder data into a new environment, and back under their control.

What is Public Folder Shuttle?

Public Folder Shuttle is a powerful, intelligent solution for legacy public folder migration and analysis. The tool analyzes characteristics within data hierarchies and repositories in Exchange public folders, and classifies their contents. Once analysis is complete, the solution predicts where the data should be placed, provisions the relevant targets (like Office 365 groups), and migrates the selected information to the chosen destination. Public Folder Shuttle can also find redundant and obsolete data, and is able to remove or archive it as required.

How Does Public Folder Shuttle Work?

  • Exchange public folders can span extremely large hierarchies and volumes of data. Public Folder Shuttle uses dynamic grouping; its deep analytics can identify logical splits between subfolders in the public folder hierarchy, based on characteristics such as permission sets and common folder properties.
  • Exchange administrators can review the output of the analysis before migration, and extend or narrow the scope to remove redundant/irrelevant data.
  • Public Folder Shuttle is powered by Deep Analytics Technology (DAT), which automatically analyzes data held in legacy systems, and takes their characteristics into consideration to determine the most suitable modern target system.
  • Criteria like size, age, content type, and ownership are compared so that the best recommendation can be made based on current usage, data type and contents.

Public Folder Shuttle: User friendly dashboard with key metrics on migration analysis and progress.

Why Should You Choose Public Folder Shuttle?

  • Public Folder Shuttle automatically provisions targets like modern public folders, shared mailboxes and Office 365 Groups.
  • Public Folder Shuttle offers a clear, interactive dashboard, easy management of the entire process, flexible filtering, and data scope options.
  • It provides full item-by-item auditing, and can output data into PST files for further processing or archiving.
  • Public Folder Shuttle is available as a cloud service, requiring no hardware or deployment of infrastructure

Public Folder Shuttle: View of public folder analytics, with filtering, percentage-based recommendations, and migration management options.

Key Features:

Powerful Office 365 capabilities
Public Folder Shuttle was developed in consultation with Microsoft, Microsoft MVPs and major organizations to have intelligent processing for millions of folders.

Automatic provisioning
It automatically creates the relevant Office 365 Groups, shared mailboxes, and modern public folders, and populates them with corresponding data.

Advanced user options
Administrators can determine value criteria and thresholds according to their organizations’ retention needs and policies.

Deep Analytics Technology
Public Folder Shuttle compares multiple characteristics of public folders to determine the most suitable recommended target for those folders.

Key Benefits:

Understand your data
Bring your data back under your control. Rediscover and manage critical business information.

Improve reliability of key shared resources
Office 365 has better features and services for collaboration and sharing, with improved functionality and reliability; make sure your organization is able to benefit from them.

Reduce storage cost
Migrate what you need, clean up and archive what you don’t, and reduce your storage requirements and costs.

Speed up Public folder migration
Automation increases speed by removing the need for manual reconciliation of folder structures and hierarchies.

Rebuild shortcuts and links
Archived system links can be rediscovered and reconnected as part of the Public Folder Shuttle process.

Analyse your public folder hierarchy for free, and receive a detailed report to help you understand what’s in your folders, and the migrations options available for your legacy data.


How does Public Folder Shuttle (PFS) determine the best target for data?

PFS uses a patent pending technology to suggest the most appropriate target for your data.  That could be Modern Public Folders, O365 Groups, O365 Shared Mailboxes, or PST file.

How does PFS differ from the Microsoft Public Folder to Office 365 Group Migration solution?

PFS automates the process of determining which Public Folders should be target to Groups, automatically creates the Group, migrates the data with permissions, and can disable the source.  This is all conducted within a single console, without the need for input files or scripts.

Can PFS migrate data to SharePoint Online?

No, PFS cannot migrate to SharePoint Online, however, it can migrate data to Office 365 Groups.

What are the hardware requirements for PFS?

PFS is Subscription as a Service (SaaS) so the local requirements are minimal.  A 2012 R2 or above on-premises server or virtual server is all that is required to host the PFS modules.

How fast will my data migrate?

PFS uses Quadrotech’s Advanced Ingestion Protocol (AIP) to facilitate the migration.  This proven technology provides a very fast path into Office 365.