Manage Office 365 with automated administration

The challenges of managing Office 365

What’s the problem with Office 365 Administration?

When you move from on-premises to Office 365 (whether full or hybrid configuration), you immediately lose some flexibility in user management. Features like role-based access, delegation of administrative permissions, and automated configuration management are missing from the standard Office 365 toolkit. The Office 365 portal is not designed for grouping or delegation.

The administrative hierarchy in Office 365 is split between the different workloads and various functions. To fully manage Office 365, you need to have Global Admin credentials, and that’s not a role that you want to be assigning out to lots of people. Best practice recommends that you limit Global Admin access to a select few people to reduce the risk to your organization.

To find out more about using Administrative Units (AUs) and native tools for role-based access control, watch our webinar discussing and showcasing AU functionality.

But what happens if you only have a few people managing the Office 365 administration process?

  • Administrative burden. A constant influx of every day Office 365 IT requests places time and resource pressures on Admins – who can, and should, be working on more important projects.
  • Frustrated users. Not only that, but during the process above, users often become impatient – wondering ‘why can’t they just get it done?!’ – especially if the task appears straightforward and is obstructing them from doing their job properly.

It’s the age-old balance between security and productivity. How do you ensure that Office 365 administration is efficient, yet secure?

The solution to better managing Office 365

Office 365 Admins need a way to delegate administration permissions to any user in an organization, easily and safely. Our sophisticated management solution brings the familiar ideas of hierarchical on-premises Active Directory Organizational Units and Group Policy Objects to an Office 365 tenant. It is able to manage both on-premises platforms and Office 365 workloads in a single interface.

Using the management tool, you are able to define logical groupings of users or use the ones you already have in Active Directory. These groupings can be used for delegated administration and RBAC. Once configured, users can initiate management actions within the tool, and our policy engine determines if the user has the correct permissions to perform that action, e.g. adding a new user, and assigning an Office 365 license. If you’ve got the correct permissions – it gets done automatically, reducing helpdesk ticket volume.

Alleviate the pressure of manual IT tasks and processes, while making Office 365 administration more transparent, and empowering your end users.

Managing Office 365 resources

After you’ve made your journey to the cloud, you’ll notice you’re missing certain features, you once couldn’t live without.

These might include role-based access, delegating your admin permissions, and automated configuration management, just to name a few.

To steer away from that unwanted administrative burden and frustrated users, you need to reintroduce these features to your Office 365 quickly and effectively.

Here are our top guides on how-to:

Microsoft Teams Management

Microsoft Teams has taken the Office 365 ecosystem by storm, with its capabilities to create the ultimate virtual workspace through its seamless communication channels.

However, as an admin, do you ever think is this another program I need to master? How am I going to ensure I keep the environment organised, and more importantly, compliant? Also, how am I going automate daily tasks?

If these questions are crossing your mind, here’s nearly everything you need to know about Microsoft Teams:


  • Reduce the administrative burden of managing an Office 365 tenant by assigning roles and responsibilities to selected users such as Helpdesk operators, country level administrators, or even to end users.
  • Relieve Tenant Global Administrators of the need to perform day-to-day operations, enabling them to focus on more important responsibilities, like managing change within the tenant or rolling out a new application.
  • Keep users compliant automatically. Simply create and apply a Configuration Policy to each Organizational Unit. These policies then work to ensure all the users, groups and other AD objects are compliant against the baseline that you have specified for that group.
  • Enhance end user satisfaction by unlocking self-service administration or allowing a user’s manager to perform certain tasks.

Take the next step towards advanced SaaS management with Nova, our Office 365 management platform

Complete the form and our team will be in touch with more details about Nova.