20 Jan 2020 by Jason Jacobo
Email Archive Migration: What You Need to Know
When it comes to migrating email archives, there are many “Gotcha!” moments that catch you out. Here’s what you should bear in mind.
On behalf of Quadrotech, we wish you the best possible start to 2015.
One resolution we’re sure is on the minds of CIOs, and administrators in the email archiving space is how to ensure unrivalled employee access to email whilst driving down the cost of storage.
As email volumes continue to grow, saving server strain, archive space, and avoiding the potential threats facing user access (such as corrupted PSTs), become more pressing concerns.
Office365 offers a powerful, cloud-based platform for the management and archiving of company emails but the difficult and potentially risky migration of the emails remains a key barrier to adoption.
So how can Quadrotech help you to migrate live, archive and PST email data to Office365 quickly and securely?
Live Mail Migration
The most costly and important emails in a users inbox tend to be the most recent, a few weeks to a month old (depending on archiving policy) that have yet to be moved to archive platforms such as Enterprise Vault. This means they are likely residing on expensive-to-run MS Exchange servers where space is at a premium. Using Sync’n’Switch, users live or archived emails are synchronized to the target in the background without impacting on normal access. Daily deltas are recognized and synchronized continuously so that at the point where the user migration itself takes place (the switch), the user has access to both the new and original source data.
Legacy Archive Migration
For those looking to migrate their legacy email archives to Office365 (or Exchange 2013 for that matter), Quadrotech’s recently announced Advanced Ingestion Protocol helps speed up the process when compared to traditional migration approaches such as Enterprise Web Services (EWS). Recently, we ran a test to compare the two approaches in regards to speed of migration.
Approach 2: (Advanced Ingestion Protocol)
520,817,280 / 125 (items/s) / 60 (sec) / 60 (min) / 20 (h/day) = 58 days (net) days migration time.
Quadrotech’s recently expanded cloud service also removes the need for any expensive hardware provisioning for a migration project. The cloud provides all the power needed for your migration and, by only accessing the email metadata, there is no need for the actual email content to leave the company’s perimeters in order to successfully migrate the archives to a new target platform.
PST File Migration
PSTs were originally intended to help users access their emails locally when connection to the server was unavailable. However, as connectivity increases to the extent that people are rarely offline as well as the potential risks of PSTs corrupting due to overload or network disruption, many businesses are looking to either migrate them or avoid their use entirely.
PST FlightDeck can scan for and locate PST files wherever they are (including local disks, home network shares or removable media), transfer them to a central location and ingest them straight into Office365. Centralizing these files helps avoid the potential security risks involved in them potentially being lost on removable media or extracted without permission.
Quadrotech is immensely proud of its unique position as the only vendor in the market capable of providing migration solutions for all three tiers – Live, archive and PST.
Would you like to learn more about how Quadrotech can help you migrate to Office365?