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Schedule and Automatically Email Office 365 Reports

9 Apr 2013 by Emma Robinson

It is with great pleasure that I announce the ability to schedule our Office 365 Reports! Many of our customers have requested this over the past few months and, as always, we’ve listened and delivered.
We know that System Administrators and IT Managers are busy people. We also know that senior managers and CIO’s like to see regular reports.
Cogmotive Reports now solves both these issues by allowing all of our reports, including any customisations you have made, to be automatically emailed in either CSV or PDF format to anyone you wish on whatever schedule you like!

How it Works

Imagine your CIO wants to see a report of which mailboxes have not been logged in to in the past month. They want this report in their Inbox at 8am on the first day of the month. With Cogmotive Reports set this up to happen autmatically with a few short clicks.
First, click fire up the Inactive Users report and click the 30 Days Filter to show users who didn’t log in last month.

Inactive Users Report

Inactive Users Report


Then hit the Schedule Button, type in the email address of the CIO and write a description of the report.
Choose the Report Title, Description and Recipients

Choose the Report Title, Description and Recipients


Choose the Monthly Schedule and select the correct date and time.
Choose a Schedule

Choose a Schedule


This report will now be automatically emailed to your CIO on the first day of the month and you no longer have to do a thing.
Existing Cogmotive Reports customers get automatic access to new reports and features, so you will see the Scheduling options when you next log in. If you’re not a customer, why not sign up for our free trial and take advantage of this cool new feature?

What’s Next

This is just one of the many things we’re working on at the moment. We’re currently testing a bunch of new reports as well as some performance improvements which will speed up the reports for some of our larger 10 to 50 thousand seat customers.
What do you think of our new scheduling feature? Can you think of any ways we can improve it? Let us know in the comments below!