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We’re welcoming 2017 in with a brand new report for SharePoint Online. The SharePoint Groups report lists all of the groups that are referenced within your SharePoint Site Collections.
What is a SharePoint Group?
A SharePoint Group is a selection of SharePoint users which share similar tasks or use SharePoint in the same ways. This means that they need the same level of permission (edit, view-only, etc.), and SharePoint Admins can create, and organise users into any number of groups at Site Collection level. SharePoint Groups provide a useful way of coordinating similar SharePoint users and enabling you to simplify user permissions management.
As you can see below, the full list of groups, and their corresponding site collection are displayed in a table view, which can be filtered or searched, in order to show the details you need. To list your groups by Site Collection, just select the site from the drop down list, and click Apply. Additionally, you can search by entering a keyword into the Search column.
The default view for this report shows the name of the Site Collection, the group name, the group description, the group owner and the number of members within each group. As with all our reports, the table is fully customisable, so you can add or remove attributes based on what you need to see.
Depending on the size and complexity of your organisation’s SharePoint Online estate, the platform can often seem unwieldy, sprawling and difficult to manage. This new report should make it easier to review, understand, and map the SharePoint Groups existing in your environment.
If you haven’t tried Cogmotive Reports yet, and want to find out more about your organisation’s SharePoint Groups – why not sign up for a free 14-day trial, and see what detailed, automated, powerful Office 365 reporting could show you.
Cogmotive is the leading global provider of enterprise level reporting and analytics applications for Office 365. Find out more now.