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List all Mailboxes that a user has access to

23 Oct 2015 by Emma Robinson

This article refers to our former reporting, security, and management products. We have now integrated these products into Nova, an all-new Office 365 management platform. Find out more

We have recently updated the User Details page in Cogmotive’s Office 365 Reporting products in response to a feature request from one of our valued customers to show more information around Mailbox Permissions.
This update allows help desk staff and IT administrators to quickly identify who has access to this persons mailbox and at the same time see who’s mailboxes this person can access.
This is perfect for auditing the mailbox permissions of Executive and Personal Assistants to ensure that they have access only to the mailboxes they should.
To get started, let’s type the name of one of these Executive Assistants into the User Search box above the navigation menu and click on their name.
Search for a user
This will bring you to the User Details page which shows you a lot of information about that persons user account and all the Office 365 services that they have access to.
If you scroll down in that page to the Mailbox Permissions section you will see a list of all the users who can access this users mailbox at the top of this section. Underneath you will see a list of all the mailboxes that this user can access.
Mailbox Permissions in Cogmotive
If you would like an exportable list of this you can use the Mailbox Security report to export the same data.
Export Report
Do you want to audit the mailboxes that a user has access to in your Office 365 Environment? Sign up for a free trial now!