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How to enable Site Collection Auditing

13 Sep 2015 by Dan Rose

This article refers to our former reporting, security, and management products. We have now integrated these products into Nova, an all-new Office 365 management platform. Find out more

What is Auditing? and why do I need this on turned on for my Sites?
Well, good question. Auditing allows your administrators to get a granular view of the activity that is happening on each of the Sites within your SharePoint environment. With auditing switched on your can track events on Documents, Items, Lists, Libraries and Sites. So if any of your super secret files or libraries are modified, deleted then you can easily see when this happened and who the user was.
You can also run customized reports based of who you want to audit, when and what location.
This brief article will explain how you can enable your auditing and how you can store your audit files in a folder or library for easy access.
The type of information that you can audit is fairly limited depending on what you would like to monitor, but it does cover most of the typical events most companies would like to audit.
audit1
 

  1. Firstly, log onto SharePoint as an administrator.
  2. Select the Settings button on the top right of the window and choose Site Settings
  3. Select Site Collection Audit Settings under Site Collection Administration, make sure you are at the top level administration.
  4. Audit Log Trimming: Here you can specify if you want to trim your logs after a set number of days. If you have a very active site then this could be a worthwhile thing to do, but some companies may want to keep data for longer periods.
  5. Optionally you can set if you want to store any really old logs in a document library.
  6. Document and Items: This where you can choose what to audit on your documents and items.
  7. Lists, Libraries and Sites: Specify the events you would like to capture for this category.
  8. Click OK to save.

 
To view the audit reports

  1. Select the Settings button on the top right of the window and choose Site Settings
  2. Select Audit Log Reports
  3. Select the information you want to view from Content Activity Reports, Information Management Policy Reports, Security and Site Settings Report and Custom Reports.
  4. Once the report has generated you can choose the Report Data tab and see a breakdown of the information you have requested. As you can see from the example below we have picked out a small number of event using the Custom Report tool that shows update events on some of the audit logs. You can see the user that made those changes and the time that this occurred.

audit2
If you are unable to see the Audit Log Reports link in the Site Collection Administration section, you should try the following:

  • Select the Site collection features link in the Site Collection Administration section.
  • Enable the Reporting and Reports and Data Search Support options as per the screenshot below.


You should now see the Audit Log Reports link available.