15 Jan 2020 by Becci Velzian
Quadrotech is going to Microsoft Ignite the Tour 2020
Another year, another Microsoft Ignite the Tour! And there’s a multitude of reasons why we keep going back. Join us in London, Stockholm and Chicago this year.
The difficulty of driving technology adoption in the workplace is easy to underestimate. Our lives as consumers are so enriched by technology that the idea of resisting technology isn’t intuitive.
There is, however, a vast difference between our use of consumer technology, which we adopt by choice, and workplace technology, which is presented to us by employers. Corporate initiatives designed to drive adoption are subject to a wide range of responses – from enthusiastic adoption, through what might be best described as ‘malicious compliance’, to absolute rejection at the negative end of the spectrum.
One of the most vital decisions you can make to maximize enthusiasm and minimize rejection in your adoption program or project is to understand and harness the power of change management. The purpose of this article is to make the case for change management in support of technology adoption.
The principles apply to any technology, but as I work in the Office 365 ecosystem the examples refer to that space.
According to Microsoft’s comprehensive guide to adoption: “Successful adoption of new technology requires behavior change. And change can be hard.”
This is a good place to start – adoption is a form of change, and change is difficult. The key to making adoption easier is to embrace the learnings of change management, particularly as they relate to behavior.
Put another way, if your approach to technology adoption is based on technical considerations alone, the journey will be an unnecessarily hard one. That is not to say understanding the technology isn’t important, it is; with Office 365 adoption, understanding the adoption needs workload by workload is vital.
Technology is one dimension of adoption, but it is far from providing the whole picture. An exclusively corporate approach aligned to business goals will also be difficult. Unfortunately, neither of these approaches foster user adoption, as it requires a behavioral approach. That’s why embracing change management is helpful.
If your company has already adopted a change management methodology it is worth embracing to support your adoption plan. There are several versions available such as Lewin’s Change, McKinsey 7s, Kotter’s or ADKAR. Each of these systems has its own approach, sequence of steps and terminology but change management as a discipline brings a set of capabilities that will substantially improve your adoption success rates.
The synergy between Adoption and Change Management is such that they are increasingly offered together as a single service. As an example, Microsoft architects offer this service as part of the Microsoft Value Realization Framework.
At this point, you may be asking yourself what specific benefits change management brings to adoption. Whilst that answer will vary according to the system you are using, this is my assessment of what these systems can bring to the adoption party:
What should be apparent from the above is that the specialist approach change management brings provides a rigorous framework that you can use to help drive your adoption program.
If your company hasn’t adopted a change management system, you could research and propose one for your organization, or you might want to look some of the tools that are readily available that will help taking behavior into account – such as the Six Sources of Influence Model, which is the subject of my next blog.
If you’re undertaking an Office 365 adoption initiative in your organization, Adoption Accelerator can help you run data-driven campaigns with integrated, automated end user communications. Whether it’s a workload, like Microsoft Teams, or a feature, like sharing files via OneDrive links, you’re aiming to promote the usage of, Adoption Accelerator enables you to narrow your scope during your campaign, and fine-tune your audience. This enables you to track your progress granularly, opt users in or out, and adapt your approach as you go. Find out more here.