4 Dec 2019 by Mike Weaver
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Ignite 2016 saw the announcement of a number of new Office 365 features. One of these new additions that caught our eye was ‘MyAnalytics’ which builds upon (and replaces) what was previously known as Delve Analytics. We thought we would have a closer look at what it can do.
Note: MyAnalytics is available now for users with E5 licences, or as an add-on for other Office 365 plans.
Finding your Analytics
If you have the correct licence for the feature, you will be able to find it by clicking on the ‘Delve’ tile in your Office 365 portal.
Once you’re in, you should see something that looks a bit like this:
Click on ‘MyAnalytics’ in the left-hand navigation, and you should come to a dashboard view which looks similar to the one displayed below.
As you can see there are aggregated totals for various different productivity elements, including Meeting hours, Email hours, Focus hours, and After hours. Both Meeting hours and Email hours are calculated by adding all of the time spent in meetings, or on emails (the information for this is taken from Outlook).
For the other two stats, ‘Focus hours’ is classified as ‘Two hours without meetings’, and as you can see below, there is a timeline of ‘Focus habits’ which you can track, as well as being able to see company averages.
‘After hours’ (as you may expect) refers to any activity which takes place outside of your working day, and the information is tracked in the same way as focus hours. Your hours are set by default in Outlook’s calendar, if you change your working hours in your calendar then this will be reflected in MyAnalytics.
In the top dashboard, you can see that there is a goal set for each statistic – the goals set in the image above are default, however you can edit each goal to reflect your own objectives.
Just click ‘Edit goal’ and set the hours you would like to achieve.
Another interesting area of My Analytics is the ‘Network’ section. This shows you who you work with the most – based on data from meetings and emails, as well as your response rate for these individuals. You can also add in details of your manager, or any important contacts, such as prospects, teammates or stakeholders, so that you can track communications and ensure that your response time remains low.
How does MyAnalytics help?
The analytics are definitely interesting to see, and they help shed the light on how you work, and your levels of productivity. Of course, this information is only able to track the work habits which take place within Office 365, and many people use a combination of other external applications or activities, which MyAnalytics will not be able to process.
In terms of improving productivity and team communications, I think this very much depends on whether you decide to use MyAnalytics regularly, whether you track your statistics to benchmark activity, set goals and actively improve your habits. While many people are likely to find the analytics interesting, I am willing to bet that there are also a number who take a look, perhaps set a few goals, and swiftly forget about tracking their activity because they’re too busy doing their work.
If you are licensed for the feature, why not take a look at your stats, and see how your productivity measures up?
Cogmotive is the leading global provider of enterprise level reporting and analytics applications for Office 365. Find out more now.