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5 Reasons to Be Proactive in your Email Archive Migration

14 Nov 2014 by Orlaith Palmer

This week, we take a look at an excerpt from the Quadrotech sponsored whitepaper on “Best Practice for Archive Migrations”, by Osterman Research.

Migrating archive data is often a process left until there’s no other option available such as the end of life of a storage platform or as a response to a performance-related problem. However, taking a proactive approach to migration can be highly beneficial for the business due to the negation of risk and the saving of money by reducing hardware strain and avoiding potential problems before they arise.

  1. Storage Savings

As archives age, they can increasingly contain a large number of duplicate files, take an attachment emailed to a group of employees for example. These duplicates can amount to up to 75% of the archive. An additional drain on storage capacity is the expired content that doesn’t have any applied retention policies and can therefore sit around waiting to be manually deleted. An intelligent migration process can quickly recognize and dispose of duplicates as well as expired content before the move to a new archive system, saving a huge amount in terms of storage budgets.


  1. Archive Scalability

As the drain on storage hardware increases, so does the effect on scalability. By proactively migrating from an older archive, you will be in a stronger position to head off system performance issues and the increased risks posed by regulatory retention rules and eDiscovery issues.


  1. On-going Management and Maintenance

As companies have scaled, many have taken the approach of simply adding more archives that unfortunately increases the strain on the administration team and increases the potential risk of operational disruption caused by system failure. It also adds to the complexities and possible problems in the synchronized back up of multiple archives.


  1. Performance

Today’s search and indexing capabilities have to be fast and capable of managing increasingly complex queries. As the size of legacy archives grow, these searches start to take longer to complete and may deliver inconsistent results.


  1. End of Life

Suppose your archive vendor goes out of business or ceases support for their platform through age of the product or acquisition by another company. The rapid disappearance of support could place your archives and your company’s operation at risk of disruption or regulatory failure.


To read “Best Practices for Managing Archive Migrations” in it’s entirety as well as access the rest of our whitepapers, visit: