Migrating email and archives to Office 365

Mailbox migration to Office 365 and hybrid environments

For complex migrations to Office 365, Office 365 using VDI with Azure, and hybrid cloud/on premise environments, being able to manage live mail, archives, and offline PST files together enables workflows to be arranged to suit you, rather than you having to work within separate frameworks.

Whatever you are migrating from and whatever your target email and archive environment, Quadrotech can help. We are the only specialist migration vendor with a single ‘QUADStack’ suite of proven tools for migrating live, public foldersarchive and PST/offline files, and our turnkey Managed Migration Service is ideal if you have limited resources. One vendor, one suite of tools, and one agreement simplify the contract and procurement process.

Proprietary technologies like Advanced Extraction Technology (AET), Advanced Ingestion Protocol (AIP) and Highly Optimized Transport System (HOTS) dramatically improve the speed and reliability of data migration – vital when you are taking bandwidth and throttling into consideration – and get you up and running with your Office 365 or hybrid environment faster.

Office 365 environment options for email and archives

Migrating email into Exchange Online is one of the most important considerations in adopting Microsoft Office 365, and there are many ways of extracting and ingesting data from legacy systems.

Although Microsoft’s own tools may suffice for simple migrations of live mailboxes from Exchange Server, for more complex projects the risks of business interruption often demand a more powerful approach. You may be considering migrating Exchange data alongside archives like Enterprise Vault (EV). And you are likely to need to consider offline PST files too. Each have their interdependencies, and these need to be taken into consideration if you are not going to fall foul of compliance requirements. For example, if you are considering VDI using Azure, a huge blocker is that traditional PST mailboxes will not work in a RemoteApp environment. Neither will shortcuts to old EV archives.

In some circumstances you may be considering adopting a hybrid Office 365/Exchange 2013 on premise model. Many organizations also take the opportunity to set up new on premise EV archives alongside Office 365 cloud services.

Practical considerations when migrating to Exchange Online

The Exchange Admin Center in your Office 365 portal includes several migration options: remote migration, which requires a hybrid configuration between your on premise Exchange and Office 365; staged migration; cutover migration; and IMAP migration (from clients such as Google Mail).

Although cutover and staged migration theoretically support fewer than 2,000 and more than 2,000 mailboxes respectively, many experienced Office 365 consultants consider the practical limits of both migration methods to be just 150 mailboxes. Large cutover projects, in particular, can be very difficult to perform even if you are only migrating live mail from Exchange. And however you manage your project, Chain of Custody must be maintained.

Quadrotech’s specialist consultants can advise how to achieve your migration objectives in the shortest possible time and at the lowest risk.

ArchiveShuttle shrinks data volume and pumps it into Office 365 significantly faster than any comparable product. MailboxShuttle provides fast, safe, and disruption-free migration of live users. And PST FlightDeck provides the industry’s highest success rate for organizations struggling with discovery and migration of PST files on local clients.

Migrating Public folders

Special considerations arise when migrating from Exchange public folders to Office 365 Groups. Not only will you want to retain access to shared data, but you should identify information that can potentially be archived or discarded if no longer needed.

Quadrotech’s PublicFolderShuttle tool can identify what data exists, what data is valuable and what is obsolete. By identifying logical splits between subfolders in the public folder hierarchy it allows you to run a migration automatically, safely and defensibly.