Migrating archives to keep them compliant and available

Modern email clients, whether hosted in the cloud or on premise, are now seen by many organizations as capable of serving very large mailboxes and meeting complex archiving or compliance requirements. This has resulted in an ever-increasing number of businesses migrating archives to platforms such as Office 365, or using it in hybrid configurations with Enterprise Vault (EV) and specialist online archiving service providers.

Whenever your email archive infrastructure changes you will be faced with significant costs and risks, regardless of the cause of change. Perhaps your email archive software is being upgraded, the underlying storage is being replaced, or a legacy email archive is being moved to a new platform. Or you could be moving your archive to Office 365, Microsoft Exchange 2013 or an alternative cloud email provider.

The impact will be wide-ranging, and without the right tools significant administration resources can be required to migrate your email archive. Users may be disrupted for extended periods of time, legal discovery processes may be interrupted, and Chain of Custody integrity will be at risk.

By using ArchiveShuttle on premise or in the cloud you will mitigate these risks. ArchiveShuttle automates the process of migration, avoids user downtime, ensures there are full audit trails and security logs, and will migrate your data with ease.

What to consider when migrating email archives

Until recently, Exchange Web Services (EWS) or MAPI have been the primary method of archive ingestion to Office365 or Exchange. This could be time consuming, and potentially harmful to future forensic analysis due to the way the email items are reformed upon ingestion.

Quadrotech’s solution – part of ArchiveShuttle – is what we call the Advanced Ingestion Protocol (AIP). With AIP you can be assured that mail items transferred to Office 365 or Exchange remain exactly the same as when they went in. Migrations are completed faster, securely and with integrity as a priority.

Also key to our solution is Sync’n’Switch technology. Data is migrated in the background and users are only moved across once their data has been synchronized into the new email archive software or platform. As a result there is no user downtime.

Speed of migration is vital. Email migration projects often involve huge amounts of data, so it is critical that projects are completed fast. This isn’t just for the extraction from the source platform; the end-to-end speed is the best indication and the impact of resources such as local servers, network bandwidth and administrators have been optimized.

Automation has a big part to play. From the definition of policies to control the process through to shortcut cleanup and external triggers, migration benefits from being automated as much as possible. It is likely that not all content should be migrated, and perhaps some content should go to different targets for a hybrid migration. The level of choice provided by ArchiveShuttle ensures your requirements are met.

Security must not be compromised during any migration, a full audit trail, Chain of Custody preservation and full hash verification is vital. Multiple sources and target mean that with ArchiveShuttle only one solution is required to migrate a wide variety of email archives and platforms.